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5 <TITLE>Sylpheed User's Manual: The menu options of Sylpheed.</TITLE>
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13<A HREF="sylpheed.html#toc6">Contents</A>
14<HR>
15<H2><A NAME="s6">6. The menu options of Sylpheed.</A></H2>
16
17<P>The menu in Sylpheed is the primary entry to all the things
18you can do with Sylpheed. The menu structure gives you following
19options:
20<P>
21<H2><A NAME="ss6.1">6.1 File menu</A>
22</H2>
23
24<P>
25<UL>
26<LI><I>Add mailbox:</I> this option lets you add a new MH mail-directory.
27It will generate IN, OUT, QUEUE, DRAFT and TRASH mailfolders
28inside the new mailbox.</LI>
29<LI><I>Check for new messages in all folders:</I> rescans the entire tree
30of existing mailboxes to reflect the correct state (usually
31won't be necessary).</LI>
32<LI><I>Folder:</I> lets you add, rename or delete a mailfolder.
33<UL>
34<LI><I>Create new folder:</I> to create a new folder. You must select
35the top level node of the folder tree of a sub folder before
36using this menu entry, in order to define the location of the
37new folder to create.</LI>
38<LI><I>Rename folder:</I> change the name of the selected folder.</LI>
39<LI><I>Delete folder:</I> delete the selected folder (also delete the
40messages contained in the selected folder).</LI>
41</UL>
42</LI>
43<LI><I>Import mbox file...:</I> lets you import an mbox file
44(like created by Pine) into an MH mailbox.</LI>
45<LI><I>Export to mbox file:</I> lets you export an MH mailbox to an mbox file.</LI>
46<LI><I>Empty trash:</I> obviously, this will empty the trash folder.</LI>
47<LI><I>Save as:</I> lets you save the selected e-mail to a plain textfile
48on disk.</LI>
49<LI><I>Print:</I> lets you print the selected e-mail to a printer.</LI>
50<LI><I>Exit:</I> ends Sylpheed.</LI>
51</UL>
52<H2><A NAME="ss6.2">6.2 Edit menu</A>
53</H2>
54
55<P>
56<UL>
57<LI><I>copy:</I> lets you copy the selected text to a buffer,
58from where you can paste it into a different place.
59Shortcut: Ctrl-C</LI>
60<LI><I>select all:</I> selects all the text in the current window.
61Shortcut: Ctrl-A</LI>
62<LI><I>select thread:</I> selects all the messages of the current thread.</LI>
63<LI><I>Find in current message:</I> searches a string in the current message.
64Shortcut: Ctrl-F</LI>
65<LI><I>search messages:</I> searches a message based on its To, From, Subject
66header fields or body content. Start searching from the selected
67message, in the selected folder.
68Shortcut: Shift-Ctrl-F</LI>
69</UL>
70<H2><A NAME="ss6.3">6.3 View menu</A>
71</H2>
72
73<P>The view menu allows you to change the way that Sylpheed appears.
74You can set different windows separately (folder view, messages etc.),
75enable or disable the statusbar and so on.
76It contains also the commands to toggle the display of some parts
77of the current message, or sort the messsages in the selected folder
78based on different attributes.
79<P>
80<UL>
81<LI><I>Show or hide:</I> let you control the parts of the Sylpheed user interface
82you want to display.
83<UL>
84<LI><I>Folder tree:</I> not implemented yet</LI>
85<LI><I>Message view:</I> show or hide the message pane. When hidden, the
86messages are displayed in a separate window. To read a message
87double click in the summary pane. The message is then opened in
88a new window. You can close this new window by pressing the escape
89key.</LI>
90<LI><I>Toolbar:</I> sets how you want to see the toolbar. Icons and text,
91or one of these.
92<UL>
93<LI><I>Icon and Text:</I> show icons and text in the toolbar.</LI>
94<LI><I>Icon:</I> only display the icons, do not display the text
95below them.</LI>
96<LI><I>Text:</I> only the text, hide the icons.</LI>
97<LI><I>None:</I> hide the toolbar.</LI>
98</UL>
99</LI>
100<LI><I>Status bar:</I> show it or hide it.</LI>
101</UL>
102</LI>
103<LI><I>Separate folder tree:</I> selects between having the folder tree
104attached to the main window, or floating separately.</LI>
105<LI><I>Separate message view:</I> selects between having the selected
106message in the summary pane attached to the main window, or
107floating separately.</LI>
108<LI><I>Sort:</I> controls the way the messages are sorted in the selected
109folder. Each option sorts the messages in descending order (the
110bigger one being on the top of the summary pane), and can be
111reversed by selecting the same menu entry a second time (each
112time you select the same menu entry the order is reversed).
113<UL>
114<LI><I>Sort by number:</I> sort the message based on their MH number.</LI>
115<LI><I>Sort by size:</I> sort the message on their size.</LI>
116<LI><I>Sort by date:</I> sort the messages based on their date.</LI>
117<LI><I>Sort by from:</I> the messages are sorted by their sender address
118(From field, sorted alphabetically).</LI>
119<LI><I>Sort by recipient:</I> the messages are sorted by their recipient
120(sorted alphabetically).</LI>
121<LI><I>Sort by subject:</I> the messages are sorted by their subject
122(sorted alphabetically).</LI>
123<LI><I>Sort by color label:</I> sort the messages based on their color.
124Read the context menu description below to find how to assign
125colors to messages.</LI>
126<LI><I>Sort by mark:</I> separate marked and unmarked messages. Read the
127context menu description below to find how to mark messages.</LI>
128<LI><I>Sort by unread:</I> separate read and unread messages.</LI>
129<LI><I>Sort by attachment:</I> separate messages with and without attachment.</LI>
130<LI><I>Don't sort:</I> do not sort the messages.</LI>
131<LI><I>Ascending:</I> sort the messages in ascending order. If the field used
132to sort the messages is displayed in the summary view, a little
133arrow on the right side of the corresponding summay column header
134reflects the sort order you select from the menu.</LI>
135<LI><I>Descending:</I> sort the messages in descending order.</LI>
136<LI><I>Attract by subject:</I> move close to each other the messages
137having the same subject (or a close subject).</LI>
138</UL>
139</LI>
140<LI><I>Thread view:</I> turn the threaded view on or off. When turned on the
141messages of the same thread (the same discussion generated by replying
142to each other mail) are grouped as a tree representing the discussion
143flow. Each reply being linked to its orignal message. Each branch can
144be open or closed by using the small plus or minus sign next to it.
145The threads are based on the In-Reply-To and Reference fields of the
146mail header, so never start a new conversation by replying to an
147old message, this will add your new mail to the old unrelated thread.
148Shortcut: Ctrl-T</LI>
149<LI><I>Expand all threads:</I> if the threaded view is selected, expand all the
150threads in the opened folder.</LI>
151<LI><I>Collapse all threads:</I> if the threaded view is selected, collapse all the
152threads in the opened folder.</LI>
153<LI><I>Set display item:</I> use it to change the list of items to display
154in the summary view. This setting can also be changed through
155the common preferences.</LI>
156<LI><I>Go to:</I> use it to navigate from message to message based on the
157sub-menu criterias.
158<UL>
159<LI><I>Prev. message:</I> go to the previous message in the current
160folder.
161Shortcut: P</LI>
162<LI><I>Next message:</I> go to the next message in the current
163folder.
164Shortcut: N</LI>
165<LI><I>Prev. unread:</I> go to the previous unread message.
166Shortcut: Shift-P</LI>
167<LI><I>Next unread:</I> go to the next unread message.
168Shortcut: Shift-N</LI>
169<LI><I>Prev. new:</I> go to the previous new message.</LI>
170<LI><I>Next new:</I> go to the next new message.</LI>
171<LI><I>Prev. marked:</I> go to the previous marked message.</LI>
172<LI><I>Next marked:</I> go to the next marked message.</LI>
173<LI><I>Prev. labeled:</I> go to the previous labeled message.</LI>
174<LI><I>Next labeled:</I> go to the next labeled message.</LI>
175<LI><I>Other folder:</I> change the current folder. Opens a new window
176with the folder tree, and open the selected folder.</LI>
177</UL>
178</LI>
179<LI><I>Code set:</I> allows you to select what codeset you want to use
180for your e-mails. This codeset will be used when sending
181mails. Note Sylpheed will always try to use the more compatible
182codeset based on the characters used in your message, so unless
183you use special latin-1 characters in your mail, the encoding
184will be defined as 7bits ASCII even if you have selected the
185ISO-8859-1 character set.
186The auto-detect option let Sylpheed automatically detect the
187character set based on the content of the messages.</LI>
188<LI><I>Open in new window:</I> open the selected message in a new window.
189This new window can be closed by pressing the escape key.
190Shortcut: Ctrl-Alt-N</LI>
191<LI><I>Message source:</I> opens a new window and display the complete
192source of the message in it (without any formatting and with
193all the header fields).
194Shortcut: Ctrl-U</LI>
195<LI><I>Show all header:</I> toggles on and off the display of the complete
196message header.
197Shortcut: Ctrl-H</LI>
198<LI><I>Update summary:</I> update the Sylpheed window.
199Shortcut: Ctrl-Alt-U</LI>
200</UL>
201<H2><A NAME="ss6.4">6.4 Message menu</A>
202</H2>
203
204<P>Here you find the following options:
205<P>
206<UL>
207<LI><I>Get new mail:</I> this will collect all new mail for your
208default mail-identity.
209Shortcut: Ctrl-I</LI>
210<LI><I>Get from all accounts:</I> Sylpheed will poll all defined
211mail-identities for new mail.
212Shortcut: Shift-Ctrl-I</LI>
213<LI><I>Cancel receiving:</I> stop the new mails reception.</LI>
214<LI><I>Send queued messages:</I> all the messages that you put into
215the "Queue" folder will now be sent off.</LI>
216<LI><I>Compose new message:</I> allows you to write a new e-mail
217message.
218Shortcut: Ctrl-M</LI>
219<LI><I>Reply:</I> an e-mail message will be created with the sender
220of the selected message in the summary pane as recipient.
221Depending on the settings, your signature will be added
222to the mail, and the original mail text will be quoted.
223If a part of the original mail is selected, only this
224part will be quoted in the reply.
225Shortcut: Ctrl-R</LI>
226<LI><I>Reply to</I>
227<UL>
228<LI><I>all:</I> as Reply, but the recipients will be all
229e-mail addresses in the original messages (including
230the ones in the cc: part).
231Shortcut: Shift-Ctrl-R</LI>
232<LI><I>sender:</I> as Reply.</LI>
233<LI><I>Mailing list:</I> reply to the mailing list. To use
234when replying to a mailing list (unless you want to reply
235only to the poster of the message).
236Shortcut: Ctrl-L</LI>
237</UL>
238</LI>
239<LI>Reply to sender: as Reply, but the recipient is the address
240defined in the Sender header field (not the Reply-To address).</LI>
241<LI><I>Forward:</I> a message will be created with the original
242message in the summary pane as text. You can then
243enter a recipient e-mail address, edit the text if
244you want, and send it.
245Shortcut: Ctrl-Alt-F</LI>
246<LI><I>Forward as attachment:</I> as Forward, but the message
247text will sent along as a separate textfile.
248Shortcut: Shift-Ctrl-Alt-F</LI>
249<LI><I>Redirect:</I> re-send the selected message to someone else. Compared
250to a forward, the message is not marked as forwarded, and the sender
251is the original mail sender.</LI>
252<LI><I>Re-edit:</I> lets you open all already sent message in
253edition mode to re-send it.</LI>
254<LI><I>Move:</I> lets you move the message to a different folder.
255You can select the destination folder from a browse-window.</LI>
256<LI><I>Copy:</I> as Move, only that the message is copied to the
257new folder, instead of moved.
258Shortcut: Shift-Ctrl-O</LI>
259<LI><I>Delete:</I> lets you delete the message that is selected
260in the summary pane.
261Shortcut: Ctrl-D</LI>
262<LI><I>Mark:</I> Gives a submenu: <I>Mark/Unmark/Mark as read/Unmark
263as read</I>. When you mark messages, you can do a specific
264action (e.g. move, delete) on all of the marked messages.
265You can unmark messages that you mistakenly marked.
266The other options do as they say, they mark or unmark
267a message as read, and mark all read, marks all the messages
268of the current folder as read.</LI>
269</UL>
270<P>A note on functions like Move, Copy and Delete: if you did not
271specify to execute the commands immediately (in the configuration),
272you will have to select the <I>Execute</I> command. This is a button
273in the toolbar, and can also be found in the Summary menu.
274<H2><A NAME="ss6.5">6.5 Tool menu</A>
275</H2>
276
277<P>In the Tool menu are grouped the filters control, address book
278access and log window control.
279<P>
280<UL>
281<LI><I>Address book:</I> opens the address book window.
282Shortcut: Shift-Ctrl-A</LI>
283<LI><I>Add sender to address book:</I> adds the sender of the selected
284message to one of your address books. When selected a window
285opens to let you select the target address book.</LI>
286<LI><I>Filter messages:</I> apply the filter rules to the messages
287of the inbox.</LI>
288<LI><I>Create filter rule:</I> create a new filter rule based on the
289selected message.
290<UL>
291<LI><I>Automatically:</I> open the filter rules creation window
292to define a new rule.</LI>
293<LI><I>By From:</I> opens the filter rules creation window and
294fills the filter settings fields to build a filter based
295on the sender of the selected message.</LI>
296<LI><I>By To:</I> opens the filter rules creation window and
297fills the filter settings fields to build a filter based
298on the receiver of the selected message.</LI>
299<LI><I>By Subject:</I> opens the filter rules creation window and
300fills the filter settings fields to build a filter based
301on the subject of the selected message.</LI>
302</UL>
303</LI>
304<LI><I>Actions:</I> this menu is empty until you define some actions (see the
305configuration menu description).</LI>
306<LI><I>Delete duplicated messages:</I> This will remove messages from the
307active folder that were sent twice to you. For example you
308received a message directly and through a mailing list at
309the same time.</LI>
310<LI><I>Execute:</I> execute all the pending move, delete, and copy commands.
311Only if execute immediately is off in the common preferences.
312Shortcut: X</LI>
313<LI><I>Log window:</I> opens the log window. In the log window, you
314can see what Sylpheed is doing. Keeping track of things
315in that way is very good when you suspect there is something
316wrong. You can paste the info of the log window into an
317e-mail and send it to the developer or the mailing list.
318Shortcut: Shift-Ctrl-L</LI>
319</UL>
320<P>
321<P>In the log window, you can see what Sylpheed is doing. Keeping
322track of things in that way is very good when you suspect there
323is something wrong. You can paste the info of the log window
324into an e-mail and send it to the developer or the mailing list.
325<H2><A NAME="ss6.6">6.6 Configuration menu</A>
326</H2>
327
328<P>In the Configuration menu, clearly, you can set up Sylpheed
329the way you want it to work and react.
330<P>
331<UL>
332<LI><I>Common preferences:</I> in this option you will be
333presented a dialog in which you can select a number
334of tabs. Each tab represents a specific set of settings
335in Sylpheed. In the next chapter, these dialog options
336are explained in more detail.</LI>
337<LI><I>Filter setting:</I> this option shows you a dialog in which you
338can set up the filtering rules that you want Sylpheed
339to process on receiving new e-mails. You first specify
340on which part(s) of the e-mail Sylpheed has to check,
341and then you tell Sylpheed what to do. You can move the
342message to a different directory (including trash to get
343rid of spam mail). Selecting the destination folder is
344possible through a browser window that comes up when you
345press "Select..."
346<P>You can choose not to receive the e-mail. Note that
347this will leave the message on the mailserver of your
348provider, the message will not be removed!
349<P>When you press the "Register" button, the filter
350rule is added to the list of rules. Do you select
351"Substitute", then the selected rule is replaced by the
352information of the setting entered. "Delete" in the end
353will delete the selected filtering rule.
354<P>Please note that you can set up two selections for a rule,
355which can be "OR'd" or "AND'd". OR means that one of the
356two selections will have to match for the rule to be
357executed. AND means that both selections have to match
358before an action is performed.
359<P>To the right of the selection rules you see buttons
360called UP and DOWN. You can move rules up and down in
361the list. This will often trigger different behaviour
362in the selections, so consider the order in which
363you set the rules.
364</LI>
365<LI><I>Template:</I> let your create a new message template.
366When composing a new message you can then used one
367of the defined templates and insert it (or use it to
368completely replace the content of your mail).
369The templates can contain some special characters
370that are replaced when the template is used in order
371to create a dynamic text. Use the symbols button on
372the templates definition window to see the list of
373the available symbols.</LI>
374<LI><I>Actions:</I> let your create new commands to be added to the
375'Tools/Actions' menu. An action is a command that processes
376the select part of a message, the message body or the complete
377message file. It can be a background process, used as a filter
378(reads, modifies and replaces a message),...</LI>
379<LI><I>Preferences for current account:</I> here you can set the
380specifics for the account you are currently using.
381Should mail be deleted after fetching, what is the
382server it comes from, etc. Basically it is the same
383dialog form as shown in setting up a new account.</LI>
384<LI><I>Create new account:</I> here you name the account (each
385account has a recognizable name), you set up your name
386and e-mail address etc. You set up the type of server
387you access (POP4, IMAP4, local mailbox, newsserver)
388and where the downloaded messages have to go (default
389folder is the inbox). In the RECEIVE tab you select or
390unselect options, in SEND you can set up how to send
391your messages. In COMPOSE you can point to a specific
392signature file, and in ADVANCED you can set up alternate
393ports for the server, if these exist. (Do not mess
394with these unless you are sure you have to!!)</LI>
395<LI><I>Edit accounts:</I> here you can select one of the accounts
396you created, from a list, and edit the information about
397them. Note that you cannot edit an account for which
398you are writing a message at the same time. This to
399ensure data integrity.</LI>
400<LI><I>Change current account:</I> here you can select what
401account you want to use, to write a message.
402If you have enabled the status bar (in the view menu),
403the name of the current account is shown in the bottom
404right corner of the Sylpheed window (in the status bar)
405and can be changed by a click on it (then a menu appears
406and lists all your accounts).</LI>
407</UL>
408<P>
409<H2><A NAME="ss6.7">6.7 Help menu</A>
410</H2>
411
412<P>This menu lets you look at the manual and FAQ of Sylpheed,
413and you can also see the "about" info, who wrote Sylpheed.
414<P>
415<P>
416<H2><A NAME="ss6.8">6.8 Context menu</A>
417</H2>
418
419<P>You can pull up context menus (through clicking button2) for
420the folder tree and the summary pane. (windows users: button2
421is the right mouse button.)
422<P>In the folder view you can add, rename and remove folders
423through the context menu. You can also set the folder
424properties (define the selected folder as an inbox, outbox,
425trash, ...).
426<P>In the message summary you can do a host of things from the
427context menu, like viewing message headers, opening a message
428in a separate window (also possible by double clicking on a
429message) etc...
430<P>
431<HR>
432<A HREF="sylpheed-7.html">Next</A>
433<A HREF="sylpheed-5.html">Previous</A>
434<A HREF="sylpheed.html#toc6">Contents</A>
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